What’s New in Office 365 (September 2019)

As a regular user or admin of Office 365, you are no doubt aware that Microsoft is always making changes, upgrading, and adding features to Office 365 products. It is nearly impossible to keep up to date on all of them. This is our attempt at highlighting the ones we think will impact you the most and make your life/work easier. This month we talk about new templates for creating users in the Microsoft 365 Admin Center, Private Channels in Teams, Site Swapping, and Priority Notifications in Teams.  We also throw in bonus information like a heads up on a free online Microsoft Flow conference coming up on September 10.  Don’t forget to check out the Microsoft 365 Roadmap for a full list of all that is happening with Office 365. Continue reading “What’s New in Office 365 (September 2019)”

Sharegate Desktop: An unexpected error occurred: This file is currently not available for use on the computer

We are big proponents of using the right tool for the job and when it comes to migrations from file shares and on-premises SharePoint we often recommend the Sharegate Desktop application.  Just head over to your favorite search engine and type “lift and shift SharePoint migration” to see why we like to use utilities to avoid the lift and shift approach. Migration best practices aside, as the title of this post suggests there was something a little wonky going on with one of our customers migrations. One of the other reasons we like Sharegate so much is its ease of use as it allows the customer to perform many of the tasks without our assistance which saves them consulting dollars but when issues arise, we are usually able to solve them quickly, this was no exception. Continue reading “Sharegate Desktop: An unexpected error occurred: This file is currently not available for use on the computer”

What’s New In Office 365 (August 2019)

After receiving numerous requests, we are bringing back the what’s new in Office 365 series.  If you were not aware Microsoft has been running a bi-weekly podcast called The Intrazone that sort of “stole our thunder” a bit when they added the “Roadmap Pitstop” segment.  The pitstop usually covers much of the same content we provided in this series. However, we have had quite a few requests to bring the series back as many folks that were exclusively using SharePoint are starting to use more Office 365 applications. As Microsoft continues to expand its offerings and functionality more organizations are adopting these technologies which is a good thing, we hope😉. Continue reading “What’s New In Office 365 (August 2019)”

There are no sites to show right now…but there are!

Recently we  had a customer report an issue with their Office products (Word, Excel and PowerPoint) where there were not seeing their frequently accessed sites for SharePoint Online.

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I remembered reading something about this on a post in Tech Community Blog but thought it was related to Modern Authentication which the customer wouldn’t have touched.  At least I hoped that to be the case and ultimately it was.  So, I reached out to the user experiencing the issue and did all the typical account reset “stuff”:  Signed out of Office, cleared the Credentials Manager and removed/add the Microsoft Account.  No joy, but in speaking with the user it was discovered that the issue cropped up when they moved her mailbox to Exchange Online and courtesy of a Teams screen sharing session I was able to see that the account name for the SharePoint sites as JDoe@contoso.com and the OneDrive was jdoe@contoso.com. Continue reading “There are no sites to show right now…but there are!”

An Overview of Microsoft Teams

An Overview of Microsoft Teams

Microsoft Teams is a unified communications platform that combines workplace chat, video conferencing, file storage and a host of application integration abilities. Teams launched in the fall of 2017 and a free version of the platform was made available the following year, helping Microsoft surpass their competitor Slack in total number of active users. Here we will take a look at some of Team’s most prominent features to understand why it’s become the preferred choice in workplace collaboration.

Intelligent Communications Continue reading “An Overview of Microsoft Teams”

Using SendGrid with Azure Functions to Send Email

I’ve been working on a solution for a customer that utilizes SharePoint Online lists and libraries, PowerApps, Logic Apps, and Azure Functions. The solution works something like this: Project documents are stored and updated in a SharePoint Library by office staff. The shop floor needs to access the documents and know at a glance when documents have been updated. The PowerApp displays a count of the most recently updated documents by project and document type, and also displays the documents. A SharePoint List is used to store the counts of the most recently updated documents. The Logic App and Azure Function work together to update the SharePoint List with the counts from the SharePoint Library.

As part of the solution, we wanted a way to be notified if the Azure Function threw an error. This is where SendGrid comes in. SendGrid is a third-party email delivery service. Azure Functions support an output binding for SendGrid, which makes it very easy to integrate into your solution.Here is a grand overview of how my solution (just the Azure Function and SendGrid piece) will work – If my Azure Function throws an error, it will send the error message to Azure Queue Storage. The error message will be stored in Azure Queue Storage until another Azure Function (2) comes and picks it up. Azure Function (2) will use SendGrid to send an email containing the error message. Easy-peasy. You can use SendGrid to send emails for all kinds of reasons – when a customer places an order, you can send a confirmation email with the details of the order; when someone clicks a button on your site to request information, you can send an email with the requested information; the options are endless.

Continue reading “Using SendGrid with Azure Functions to Send Email”

What’s New in Office 365 (January 2019)

Happy New Year! January is here – new year, new you, right? Personally, I don’t believe in all that new year’s resolution stuff. Every day is a new opportunity to live your best life. How about we stick to new year, new updates for Office 365? There are some changes that will increase security, a change that may affect network traffic, best practice guidelines, and as always, an exciting new feature to highlight.  Regarding security, Microsoft is retiring 3DES in Office 365, and sharing links that block download have begun rolling out.  If you have configured your network to restrict resource access to Azure AD IP address ranges, make sure to read the piece on Azure AD updating IP Addresses. PowerApps users will be happy to see the release of a white paper on coding guidelines and standards. And finally, the exciting new feature we are highlighting this month is reminders in SharePoint.   

Continue reading “What’s New in Office 365 (January 2019)”