What’s New In Office 365 (July 2018)

It’s been another busy month for Office 365 updates.  Many of the updates that rolled out Duane Odumwere ahead of schedule which can be nice for folks that were waiting on a specific update to implement a solution.  However, it’s nice when the Office 365 Roadmap is accurate😊.

Microsoft 365 Admin Center

This one’s been in the pipeline for some time but if you haven’t checked it out yet be prepared for some changes.  Content is still very similar so it’s not a terribly difficult adjustment but anything with Administration rights in Office 365 should get familiar with the new layout sooner rather than later at https://admin.microsoft.com. Continue reading “What’s New In Office 365 (July 2018)”

SharePoint Frameworks (SPFx) Impressions

Mike Berryman

With the push to move away from On-Premise SharePoint environments in favor of the Office 365 SharePoint environment, Microsoft has drastically changed the landscape of SharePoint development.  I’ve been a SharePoint developer since 2007 and making the jump to SharePoint Online has been the most jarring change yet.  Of course when SharePoint Online was first announced and as features have been introduced, I’ve played around with them in a strictly “Hello World” capacity, but as any developer will tell you, creating a “Hello World” project for play purposes is drastically different from actually creating a real-world-use project.

I recently got to create my first “real” SharePoint Framework Web Part and here are my thoughts, as someone coming from over 10 years of On-Premise SharePoint development.

Continue reading “SharePoint Frameworks (SPFx) Impressions”

SharePoint Conference 2018 Day 1 Recap

I was watching the SharePoint Conference North America 2018 Keynote (#SPC18 on Twitter) and I must admit, I “geeked out” a little bit about SharePoint Spaces and started to contemplate how I could convince the executive team to sign off on a Commercial Duane OdumHoloLens. If you are not familiar with SharePoint Spaces head over to the GeekWire article on SharePoint spaces by Nat Levy.  Essentially Microsoft is using Office 365/SharePoint Online to bring mixed reality creation to the masses.  The astute reader will notice that you don’t need the HoloLens but to you good reader, I say phooey…go big or go home.  If you or your organization want to get in on the private preview you can nominate your organization using the SharePoint Spaces Form (love that they are using MS Forms for this😊).  Continue reading “SharePoint Conference 2018 Day 1 Recap”

What’s New in Office 365 (May 2018)

Keep an eye on your Office 365 Admin Message Center over the next couple months. As Duane OdumMicrosoft is getting ramped up for SharePoint Conference North America May 21st – 23rd in Las Vegas, NV we can expect to see more updates and enhancements rolling out than normal.  Below are some of the highlights of the announcements from April:

Office 365 Organization Theme Update

  • Intend to rollout in June 2018 and while it’s not a major change it is something to be aware of….

Continue reading “What’s New in Office 365 (May 2018)”

Flow Modern Approvals

 Beginner Flow Lessons Learned

We have a business scenario that centers on filling out a word template and Karen Adkinsgetting approvals. The Project Charter (which is the word template in my case) is typically filled out by one person and the approvals are generally a formality.

With the above in mind, I started on my journey to learning Flow. The focus is on the Flow Modern Approvals using a SharePoint Online Document Library. Here are my findings:

  • General

All flows stay active 30 days and then expire.

While writing this blog, I found an article on setting the expiration time on a card.

“Developers can now embed actions in their emails or notifications, elevating user engagement with their services and increasing organizational productivity.   Note – Actionable Messages is available only on the Outlook web app and on the desktop version of Outlook 2016. For the latter, you can install the latest update to get Actionable Messages functionality.

 Start an Approval Card

  •  General

You have to manually add a field to show response info/workflow status (flow variable flow approval has been responded to) status

Update workflow status field in flow   This is a single line of text.

You need to add the condition using the Responses object created when you select “Start an Approval.

Everyone from list

Stays in “Not Completed” state until everyone has replied or expires after 30 days with no activity – provided you didn’t change this particular setting.

 

Sources:

https://docs.microsoft.com/en-us/flow/parallel-modern-approvals

https://collab365.community/7-problems-will-encounter-using-microsoft-flow-including-workarounds/

 

 

External Users Access Change in Office 365

Duane OdumIf you receive the Office 365 Message Center Update Notifications you know that it’s rare to see a “Major Update Notification” that you must act upon quickly, but that is exactly what we received on Saturday February 24th. Starting on March 23, 2018 external users will no longer belong to the following groups in SharePoint Online: Everyone, All Authenticated Users and All Forms Users.  While this does not directly impact any of the Office 365 customers we are engaged with on a regular basis I am sure it will impact some organizations in a major way.

Continue reading “External Users Access Change in Office 365”

Microsoft Flow

What is Flow?

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Microsoft Flow is tool that allows one to create and automate workflows across multiple applications. To create a flow, the user specifies what action should take place when a specific event occurs. The most common use of flow is to trigger notifications. For example, flow can be used to send someone a notification when an item is added to a list.

Flows can also be used to collect data. For instance, if the user wants to see what people are saying about a particular brand, they can create a trigger that will capture new tweets that mention the brand and put a copy of each tweet into a database for further analysis. Once a flow is built, it can be managed on the desktop or through an app on a mobile device. Additionally, Flow can be integrated with other various Microsoft services. The Microsoft Flow Admin Center allows an administrator to manage users, permissions and roles and ensure that employee-created flows comply with data loss prevention policies. Continue reading “Microsoft Flow”