Beginner Flow Lessons Learned
We have a business scenario that centers on filling out a word template and getting approvals. The Project Charter (which is the word template in my case) is typically filled out by one person and the approvals are generally a formality.
With the above in mind, I started on my journey to learning Flow. The focus is on the Flow Modern Approvals using a SharePoint Online Document Library. Here are my findings:
All flows stay active 30 days and then expire.
While writing this blog, I found an article on setting the expiration time on a card.
“Developers can now embed actions in their emails or notifications, elevating user engagement with their services and increasing organizational productivity. Note – Actionable Messages is available only on the Outlook web app and on the desktop version of Outlook 2016. For the latter, you can install the latest update to get Actionable Messages functionality.
Start an Approval Card
You have to manually add a field to show response info/workflow status (flow variable flow approval has been responded to) status
Update workflow status field in flow This is a single line of text.
You need to add the condition using the Responses object created when you select “Start an Approval.
Everyone from list
Stays in “Not Completed” state until everyone has replied or expires after 30 days with no activity – provided you didn’t change this particular setting.
If you receive the Office 365 Message Center Update Notifications you know that it’s rare to see a “Major Update Notification” that you must act upon quickly, but that is exactly what we received on Saturday February 24th. Starting on March 23, 2018 external users will no longer belong to the following groups in SharePoint Online: Everyone, All Authenticated Users and All Forms Users. While this does not directly impact any of the Office 365 customers we are engaged with on a regular basis I am sure it will impact some organizations in a major way.
Continue reading “External Users Access Change in Office 365”
What is Flow?
Microsoft Flow is tool that allows one to create and automate workflows across multiple applications. To create a flow, the user specifies what action should take place when a specific event occurs. The most common use of flow is to trigger notifications. For example, flow can be used to send someone a notification when an item is added to a list.
Flows can also be used to collect data. For instance, if the user wants to see what people are saying about a particular brand, they can create a trigger that will capture new tweets that mention the brand and put a copy of each tweet into a database for further analysis. Once a flow is built, it can be managed on the desktop or through an app on a mobile device. Additionally, Flow can be integrated with other various Microsoft services. The Microsoft Flow Admin Center allows an administrator to manage users, permissions and roles and ensure that employee-created flows comply with data loss prevention policies. Continue reading “Microsoft Flow”
One of the big announcements from the SharePoint conference in May was Microsoft planning to allow the connection of existing Team Sites to Office 365 Groups. This was also championed at Ignite a few weeks ago and Microsoft even put out some more specific guidance on this in the Work better together with SharePoint Team Sites Office 365 App Integrations post by Mark Kashman. Roughly 1/3 of the way down the page there is a heading titled Connect an existing SharePoint team site to a new Office 365 group that details out exactly what we will need to do. This is awesome, we can take advantage of all the benefits of Office 365 groups for our existing team sites…not so fast. Continue reading “Connecting Existing Sites to Office 365 Groups…Kind of”
A couple weeks ago, Microsoft held their annual Ignite conference and I would usually be blogging about all the cool new things coming to Office 365. This year has been a bit a different experience altogether, not for a lack of features announced from Microsoft though…there were plenty of awesome new features announced. We’ve spent the past couple weeks fielding questions on Office 365 from existing customers and folks looking to make the move or at least understand the options available.
Continue reading “Office 365 Collaboration Confusion”
This project takes a lot from this and makes changes for the new API (you must register your SharePoint application with Azure AD). This document sets up Azure AD for Sharepoint Online.
When using the ADAL package on the Xamarin iPhone emulator, it requires quite a process to get up and running. Installing ADAL requires the NuGet Package “Microsoft.IdentityModel.Clients.ActiveDirectory”. Once that’s installed, you must create an authenticator service to assist with authenticating.
Continue reading “Setup Xamarin iOS to Login to Azure ADAL and Sharepoint Online”
On 3/14/2017 Microsoft Teams was generally released to Office 365 tenants around the world. Being that I am an Office 365 consultant I had already been tinkering with it for a while during the testing phase. Prior to my fiddling I read through the various blog posts from experts in the field and the two posts that stuck with me were by Benjamin Niaulin and Naomi Moneypenny. I highly suggest reading both of those articles if you or your organization is interested in learning more about where Microsoft Teams fits in with the rest of the Office 365 capabilities. I am adding another link to a great post at the bottom of the article as well but those are the two that I started with and suggest you do the same.
Continue reading “Why Microsoft Teams Works For Me?”