SharePoint Conference 2018 Day 1 Recap

I was watching the SharePoint Conference North America 2018 Keynote (#SPC18 on Twitter) and I must admit, I “geeked out” a little bit about SharePoint Spaces and started to contemplate how I could convince the executive team to sign off on a Commercial Duane OdumHoloLens. If you are not familiar with SharePoint Spaces head over to the GeekWire article on SharePoint spaces by Nat Levy.  Essentially Microsoft is using Office 365/SharePoint Online to bring mixed reality creation to the masses.  The astute reader will notice that you don’t need the HoloLens but to you good reader, I say phooey…go big or go home.  If you or your organization want to get in on the private preview you can nominate your organization using the SharePoint Spaces Form (love that they are using MS Forms for this😊).  Continue reading “SharePoint Conference 2018 Day 1 Recap”

What’s New in Office 365 (May 2018)

Keep an eye on your Office 365 Admin Message Center over the next couple months. As Duane OdumMicrosoft is getting ramped up for SharePoint Conference North America May 21st – 23rd in Las Vegas, NV we can expect to see more updates and enhancements rolling out than normal.  Below are some of the highlights of the announcements from April:

Office 365 Organization Theme Update

  • Intend to rollout in June 2018 and while it’s not a major change it is something to be aware of….

Continue reading “What’s New in Office 365 (May 2018)”

It’s a No Code/Low Code World in Office 365

Time to come clean…I have a love/hate relationship with Office 365. A majority of my work life for the past 3 years has been dedicated to Office 365 and while I see theDuane Odum excellent value it provides it’s taking away something I really enjoy, code.  While I was assisting a client with a OneDrive for Business rollout last week I had an epiphany. In the past 5 months I have probably written around 1,000 lines of code for work and it has mostly been JavaScript, TypeScript or PowerShell. I’ve not done a single line of C# code this year for work.  Some of the other folks in our group have so it has not been a total annihilation of managed code but it kind of has been for me and I do miss it.  Continue reading “It’s a No Code/Low Code World in Office 365”

Flow Modern Approvals

 Beginner Flow Lessons Learned

We have a business scenario that centers on filling out a word template and Karen Adkinsgetting approvals. The Project Charter (which is the word template in my case) is typically filled out by one person and the approvals are generally a formality.

With the above in mind, I started on my journey to learning Flow. The focus is on the Flow Modern Approvals using a SharePoint Online Document Library. Here are my findings:

  • General

All flows stay active 30 days and then expire.

While writing this blog, I found an article on setting the expiration time on a card.

“Developers can now embed actions in their emails or notifications, elevating user engagement with their services and increasing organizational productivity.   Note – Actionable Messages is available only on the Outlook web app and on the desktop version of Outlook 2016. For the latter, you can install the latest update to get Actionable Messages functionality.

 Start an Approval Card

  •  General

You have to manually add a field to show response info/workflow status (flow variable flow approval has been responded to) status

Update workflow status field in flow   This is a single line of text.

You need to add the condition using the Responses object created when you select “Start an Approval.

Everyone from list

Stays in “Not Completed” state until everyone has replied or expires after 30 days with no activity – provided you didn’t change this particular setting.

 

Sources:

https://docs.microsoft.com/en-us/flow/parallel-modern-approvals

https://collab365.community/7-problems-will-encounter-using-microsoft-flow-including-workarounds/

 

 

What to do when an External User gets “Account not found in SharePoint Directory” Error

BScott Zischerky Rick Berryman

When a user attempts to log into their SharePoint site and gets a “Not found in SharePoint Directory” error, this usually means that the user received the External User invite at one email address, but used a different email address to accept the invite. When this occurs, the only fix is to remove all occurrences of both the user’s accounts (invite and acceptance) on the SharePoint site, explain the error to the user and how to properly accept the invite, then re-send the invite.

NOTE: In order to remove the email accounts of the external user, the person performing this task must have Site Collection Administration rights.

Continue reading “What to do when an External User gets “Account not found in SharePoint Directory” Error”

Microsoft Recertification Redux

To be clear, Microsoft isn’t certifying folks on the Redux JS library, at least not yet. The title of this article refers to the literary term redux, loosely meaning “restored”.  If you are reading this you likely know that Microsoft overhauled their certification process. Duane OdumThis was the first time I had to recertify since those changes went into effect and a lot of folks were inquiring about the experience.  So, without further ado…

Microsoft provides an overview of the certifications available for individuals to prove their expertise. However, if your organization is a Microsoft Partner you are probably going to be asked to take exams based on your organizations existing competency needs.  If you really want to go down that rabbit hole feel free to do so by checking out the Competency Partners information but this posts intent is to provide an overview of my thoughts of my first recertification under the new criteria. Continue reading “Microsoft Recertification Redux”

Microsoft Flow

What is Flow?

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Microsoft Flow is tool that allows one to create and automate workflows across multiple applications. To create a flow, the user specifies what action should take place when a specific event occurs. The most common use of flow is to trigger notifications. For example, flow can be used to send someone a notification when an item is added to a list.

Flows can also be used to collect data. For instance, if the user wants to see what people are saying about a particular brand, they can create a trigger that will capture new tweets that mention the brand and put a copy of each tweet into a database for further analysis. Once a flow is built, it can be managed on the desktop or through an app on a mobile device. Additionally, Flow can be integrated with other various Microsoft services. The Microsoft Flow Admin Center allows an administrator to manage users, permissions and roles and ensure that employee-created flows comply with data loss prevention policies. Continue reading “Microsoft Flow”