What’s New in microsoft 365 (September 2020)

The Microsoft Teams team dropped a lot of great updates this month and at the time of writing this up they have launched 118 feature enhancements/updates in 2020 per the Microsoft 365 Roadmap. You can check out some of the recent ones in the roadmap link but with Microsoft Teams getting so much press we decided to focus our update on SharePoint Online, OneDrive for Business and the big announcement for everyone regarding Internet Explorer 11 support moving forward that makes almost every developer smile😉. 

Override Anyone link expiration policy for individual OneDrive

This one just seems to “make sense” as under the covers OneDrive for Business is a SharePoint Online site collection anyway.  Granted this could create a more complex auditing/reporting scenario regarding this setting moving forward but it’s better to offer the capability and have the onus of managing/auditing the settings on the organization, plus it should have been a fairly easy implementation on Microsoft’s end.

MC219777, Stay Informed, Published date: Aug 4, 2020

Last year, we made it possible for tenant and SharePoint administrators to use PowerShell to override the organization’s expiration policy on a per site collection basis. With this update, tenant and SharePoint administrators will be able to run the same PowerShell to override the anyone link expiration policy on an individual user’s OneDrive.

When this will happen
This feature will begin rolling out in early August; we expect rollout to be complete by end of August.

How this will affect your organization

Tenant and SharePoint administrators can now override the anyone link expiration policy on an individual OneDrive, choosing to either remove the expiration requirement entirely or set it to a more or less restrictive length.

There is no impact to your users unless a tenant or SharePoint administrator executes this feature via PowerShell. 

What you need to do to prepare

Use the SharePoint Online Management Shell and the Set-SPOSite parameter to override the expiration policy for an individual user’s unauthenticated sharing links. Review the new capability and assess how it can help you manage your organization’s security posture. 

Learn more:

New privacy controls with the Microsoft Graph

This will be an interesting update to keep an eye on over the next year or so.  Many organizations initially turned Delve off and have been leery of using Microsoft Graph due to security/privacy concerns. Now that Microsoft Graph is really becoming the “Go To” API for most Microsoft 365 development we are starting to see some of the concerns around privacy being addressed but the interesting part in our eyes is how things play out with Delve in the long term. 

MC219941, Stay Informed, Published date: Aug 6, 2020

For administrators who wish to enable granular control over where intelligent insights are available to their employees, we have released (beta) controls that give you the ability to configure the visibility of Graph-derived insights between users and other items in the Graph (such as documents or sites) across apps and services in Microsoft 365.

This message is associated with Microsoft 365 Roadmap ID 66462.

When this will happen
These beta controls are now available. We expect to release these into production in the fourth quarter.

How this will affect your organization

The new privacy settings will replace existing item insights controls implemented previously with the exception of Delve privacy controls. Over time these controls, any of the privacy controls implemented via Office 365 admin will be replaced.

The new privacy controls respect both the existing Delve settings and these new item-insights settings; the more strict will be applied. This means that during the transition phase, a user is considered as opted out if either the user was opted out by the Delve controls or item insights settings.

After the beta rollout ends, pre-existing Delve settings will only affect the Delve app and new settings will only affect item insights in the Microsoft Graph. The replacement of Delve-related controls will occur approximately six months after production rollout is complete.

What you need to do to prepare

You can disable the Delve app via the pre-existing controls but allow other insights-based experiences to provide assistance. For example, you can disable insights-based experiences, such as Delve or file discovery via a users’ profile card in Microsoft 365 independently.

For Microsoft 365 tenants who have disabled Delve and related settings, we recommend reviewing these new privacy controls and implementing them rather than use Delve and related settings in the SharePoint admin center.

Learn more

Move files and easily keep sharing

We have mixed feelings on this feature…On one hand this enhancement addresses a common question that comes up in our Microsoft 365 training sessions regarding the “Move To” functionality retaining permissions, which it doesn’t. On the other hand, two of the common complaints we get in our Microsoft 365 training sessions are:

  1. The sharing experience is confusing, and I don’t know who has access to the documents
  2. There isn’t a good way as an IT organization to prevent users from breaking permissions inheritance

We believe this feature is going to be a very welcome enhancement for folks that are knowledgeable in the Microsoft 365 space and likely cause additional confusion for the casual users.  

MC220127, Stay Informed, Published date: Aug 10, 2020

When your end users move a file from OneDrive to a SharePoint site collection, or from a SharePoint site collection to a OneDrive, or from a SharePoint site collection to another SharePoint site collection, they will have the option to easily continue sharing the file with their collaborators at the new destination.

This message is associated with Microsoft 365 Roadmap ID 65907

When this will happen

  • We will begin rolling this out to production in mid-August and expect to complete that rollout by early September.
  • We expect to complete rollout to all environments by the end of September. 

How this will affect your organization

Move and keep sharing is a new feature that allows your end users to easily re-share a file with all the direct collaborators (e.g., the users who had previously received a share for that file) should it be moved.

If an end user chooses to do so, we will provide direct collaborators with the new link or with direct permissions that match those that they had at the source location. We will also send collaborators an e-mail that notifies them that the file has been moved should the owner reshare the file location.

When your users move files across site collection boundaries, they will see this new option. It is unchecked by default.

What you need to do to prepare

Consider updating your end user training and documentation. Learn more:

Retiring the Discover view from OneDrive web

File this one under “Not Surprised”…In most organizations one of the primary tasks in rolling out OneDrive for Business is to get the OneDrive Sync client working correctly then training up the users on Files On-Demand.  We always sell the extra capabilities in OneDrive for Business on the web, but the reality is most users will be staying in File Explorer when using OneDrive and never touch the web interface again after the training sessions.  I’m sure Microsoft’s usage numbers indicated as much and as the announcement indicates: Update your training accordingly.

MC219746, Plan For Change, Published date: Aug 3, 2020

We will be retiring the Discover view from the OneDrive Website beginning August 2020. Instead we recommend finding files across your organization by using Search, which is where we will continue to invest in further improvements over time.

Key points:

  • Major: Retirement
  • Timing: Targeted Release customers in early August, and the roll-out will be completed by the end of September
  • Action: review and assess

How this will affect your organization:

Users will no longer be able to find the Discover view in the left nav pane of OneDrive when this change is implemented. The screens below illustrate the before and after views.

Before:

After:

What you need to do to prepare:

Instead of using the Discover tab, we recommend using Search to find files across your organization. You may consider updating your training and documentation, as appropriate.

SharePoint admin center – retiring four classic pages

While this is certainly not the “death blow” for Classic SharePoint it’s another step towards the modernization of Microsoft’s SharePoint resources.  Earlier this year we finally got a modernized version of the Term Store which we like the look of it, but manual input of numerous terms is a pain now…do I really need to spent time importing 120 terms when I could type them in more quickly. We don’t see Classic SharePoint being pulled from organizations any time in the near future but as Microsoft is slowly but surely handling the modernization process themselves it’s probably only a matter of time before the force it on the rest of us.

MC220223, Plan For Change, Published date: Aug 12, 2020

The following pages in the classic SharePoint admin center have been replaced by pages in the new SharePoint admin center and will be removed/retired: “Site Collections”, “Sharing”, “Access control”, and “Geo locations”.

Key points:

  • Major: Retirement
  • Timing: the change will roll out incrementally over several months.  Once the banner appears on your tenant’s classic pages, the transition will happen 30 day later.
  • Action: review and assess

How this will affect your organization:

Admins will start to see a banner on these four classic pages. The banner will display the date when the page will be retired along with a link to documentation that describes where to find all the features in the new admin center.  Sample below:

After the retirement date, these classic pages will be replaced with redirect pages to the new SharePoint admin center so that any bookmarks continue working. Sample below

It’s not possible to opt out of this change and preserve these pages. 

What you need to do to prepare:

You may consider updating your training and documentation as appropriate.

For admins:

Internet Explorer 11 Support in Microsoft 365 End of Life

We hate IE 11, most web developers do as we have to do additional work to ensure things function the same way in IE 11 as it does in modern browsers such as Edge, Chrome, Firefox & Safari.  There are still a lot of legacy applications that require IE 11 because they do not play nice with modern browsers and while some of them are homegrown/custom applications others are large enterprise management systems that will cost a significant amount of time/money to update. In our opinion this is just Microsoft’s way of saying “We know Internet Explorer 11 sucks now and we are going to kill it off in our most used applications…you should probably do the same”…or at least that is our hope.

MC220490, Plan For Change, Published date: Aug 17, 2020

Major update: Announcement

Applies To: All

In order to provide the best experience for our customers, we will be focusing our efforts on modern browser support over the coming year. As a result, Microsoft 365 services and applications will no longer support Internet Explorer 11 (IE 11); Microsoft 365 apps and services will be unable to connect, or have a degraded feature experience, when accessed on IE 11. Additionally, the Microsoft Edge Legacy desktop application will experience end of support; after support ends, it will not receive new security updates. The following notification outlines key dates which you should be aware of. Please note that the IE 11 changes are specific to Microsoft 365 services and apps; IE 11 is a component of the Windows operating system and will follow the Lifecycle Policy for the product on which it is installed.

Microsoft Teams (web app)

  • Timing: The Microsoft Teams web app will no longer support Internet Explorer 11 beginning November 30, 2020.
  • Action: To access Microsoft Teams, use the Win-32 app, the new Microsoft Edge, or another supported browser.

Microsoft 365 applications and services (excluding Microsoft Teams)

  • Timing: Microsoft 365 apps and services (excluding Microsoft Teams) will no longer support Internet Explorer 11 beginning August 17, 2021.
  • Action: To access Microsoft 365 apps and services, use the new Microsoft Edge, another supported browser, or an applicable Win-32 app (if available).

Microsoft Edge Legacy desktop application

  • Timing: End of support for the Microsoft Edge Legacy desktop app will occur on March 9, 2021.
  • Action: To continue using a supported browser, transition to the new Microsoft Edge.

How this will affect your organization:

After the dates listed above, Microsoft 365 apps and services will need to be accessed via the new Microsoft Edge, another supported browser, or through an applicable Win-32 app (if available). The new Microsoft Edge browser provides a faster, more responsive experience for Microsoft 365 apps and services. You can also still run business-critical, Internet Explorer-based apps and sites in the new Microsoft Edge through Internet Explorer mode.

After March 9, 2021, the Microsoft Edge Legacy desktop application will no longer be supported and will not receive new security updates. Move to the new Microsoft Edge before that date to ensure your organization is using an up-to-date browser.

What you need to do to prepare:

  • To address these announcements, upgrade to the new Microsoft Edge prior to the dates indicated. Microsoft 365 apps and services will continue to support the new Microsoft Edge.
  • The new Microsoft Edge is the planned replacement for Microsoft Edge Legacy; if you already have the new Microsoft Edge on your device(s), no action is required.

Additional Information

We always value feedback and questions from our customers. Please feel free to submit either feedback or questions via Message Center.

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