Flow Modern Approvals

 Beginner Flow Lessons Learned

We have a business scenario that centers on filling out a word template and Karen Adkinsgetting approvals. The Project Charter (which is the word template in my case) is typically filled out by one person and the approvals are generally a formality.

With the above in mind, I started on my journey to learning Flow. The focus is on the Flow Modern Approvals using a SharePoint Online Document Library. Here are my findings:

  • General

All flows stay active 30 days and then expire.

While writing this blog, I found an article on setting the expiration time on a card.

“Developers can now embed actions in their emails or notifications, elevating user engagement with their services and increasing organizational productivity.   Note – Actionable Messages is available only on the Outlook web app and on the desktop version of Outlook 2016. For the latter, you can install the latest update to get Actionable Messages functionality.

 Start an Approval Card

  •  General

You have to manually add a field to show response info/workflow status (flow variable flow approval has been responded to) status

Update workflow status field in flow   This is a single line of text.

You need to add the condition using the Responses object created when you select “Start an Approval.

Everyone from list

Stays in “Not Completed” state until everyone has replied or expires after 30 days with no activity – provided you didn’t change this particular setting.

 

Sources:

https://docs.microsoft.com/en-us/flow/parallel-modern-approvals

https://collab365.community/7-problems-will-encounter-using-microsoft-flow-including-workarounds/

 

 

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